CUHK | EXPO 2021 | Information for Digital Poster Exhibition

EXPO 2021 - Information for Digital Poster Exhibition

An e-poster together with a 3-minute (max.) short introduction video from each poster presenter will be exhibited online on the Expo website as Digital Poster Exhibition. There will be an online interactive session on the posters exhibited during the Expo for more in-depth sharing and discussions among the presenters and participants. Participants are suggested to view the e-posters and the videos before attending the interactive session.

In addition, all e-posters will enter the Poster Awards competition by default. Authors/ presenters of the shortlisted e-posters will be invited to attend the Poster Awards Q&A Session that will be chaired by judges to learn more about their achievements. The award winners will be officially announced at the closing of the Expo and/or on the website.

Each poster presenter are required to:

Submit an e-poster of 90 cm width x 140 cm height in PDF format.
Submit a short introduction video with up to 3 minutes long in MP4 format.
Participate in the interactive session, meet with the participants and answer their questions toward your poster in the individual virtual meeting room. The interactive session is tentatively scheduled on 28 July 2021.
[For shortlisted poster authors/presenters] Participate in the Poster Awards Q&A Session to meet with the judges for deeper conversations, and attend the Poster Awards Presentation Ceremony at the closing of the event. The Poster Awards Q&A Session is open to public and is likely to be held on 26 July 2021 or 27 July 2021.

All submitted materials will be made available to the public prior to the event day.

NOTES ON PREPARING POSTER PRESENTATION

1. Designing your e-posters

Please prepare your poster at 90 cm (width) X 140 cm (height) and save it in PDF format.
Make sure you have information about the abstract title, name of the author(s) and affiliation on the poster.
Using columns is a good idea. Consider arranging the content of your poster in a number of columns, beginning at the left-hand side of the board.
A brief introduction, clear explanation of the project/ teaching and learning strategy, and evaluation results (if available) should be clearly displayed on the poster.
Focus on a few main points using clear and sufficient graphics.
Consider using outlines or dot points for the poster presentation.
Use a clear and readable font size.
Please confirm the images that you provided are high enough in resolution and do not contain any copyright infringement materials.
If your project is funded by a university/ external grant (e.g. UGC, TDLEG, MMCDG, CDG), we suggest including an acknowledgement of the source of the funding on the poster.

2. Interactive Session

The session will last around an hour. An individual virtual meeting room will be assigned to each e-poster in which poster authors or their representatives are required to start and host their own virtual meeting room 15 minutes ahead of the session start time, getting prepared to meet with participants and answer their questions toward the poster.
Details about the arrangement of the virtual meeting room for your poster will be informed at least 1 week prior to the event.

3. Poster awards and Poster Awards Q&A Sessions

All submitted e-posters will enter the Poster Awards competition by default.
Authors/ presenters of the shortlisted e-posters will be invited to attend the Poster Awards Q&A Session chaired by the panel of judges to learn more about their achievements. The Q&A session(s) will be open to public.
Working team will inform the shortlisted candidates by 20 July 2021.
An award will be given to the poster that best addresses the innovative projects/ strategies for teaching and learning in various aspects. The results will be announced in the Poster Awards Presentation Ceremony at the closing of the event and/or on the website.
Each participant of the Expo will also be given one vote to vote for their favourite poster during the event period. The poster that receives the most votes will be awarded as People’s Prize.

NOTES ON PREPARING THE SHORT INTRODUCTION VIDEO

1. Length and content

The length of the video should be within 3 minutes and in MP4 format.
Purpose of the video is to give viewers a quick introduction of the work done.
Make sure you have the information about abstract title, name of the author(s) and affiliation in the video.
No video editing services will be provided to presenters.

2. Submitting your video

Upload the video file to your cloud storage platform (i.e. Office 365 OneDrive, Dropbox, Google Drive…) and email us the shareable link at expo@cuhk.edu.hk by 27 June 2021.
To facilitate our follow up, the video file should be named with your submission number. Please also state your submission number, as well as the abstract title in the email.
All late submissions might not be released to the participants by the event day.

NOTES ON SUBMITTING A SHORT PAPER

It is OPTIONAL for successful applicants to submit a short paper. All submitted papers will be housed in the Expo website and made available to the public prior to the event day.

1. Format

The short paper should be written in English and prepared as word doc.
Within 4-7 pages including diagrams and references.
Single line spacing and in normal margin.
Font in Times New Roman with 12 font size.
Make sure you have the information about paper title, name of the author(s) and affiliation in the paper.

2. Submitting your video

The digital copy of the paper in word format (.doc or .docx) should be emailed to expo@cuhk.edu.hk by 27 June 2021.
To facilitate our follow up, the paper file should be named with your submission number. Please also state your submission number, as well as the abstract title in the email.

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